Effective Date: 03/09/2025

“HWM” and “First Party” refer to the owner of this website, Heathen Wolf Media.

“You” or “User” refers the user/visitor/viewer of this website. “You” can also refer to a “Client” of HWM.

“Client” refers to individuals who have entered into a business agreement/contract with Heathen Wolf Media.

“Website” or “Site” refers to this website: https://heathenwolfmedia.com.

“Third Party” refers to any individual, entity or organisation that is neither HWM, nor a Client of HWM nor a User of this Website.

“Cookies” are small text files added to Your device when a website is visited. They are used in order to allow websites to function properly. They do not harm Your device nor do they contain any viruses and are a completely normal part of any websites’ core functionality. For more information, please click here here.

“Service” or “Services” refer to the services Heathen Wolf Media provides its Clients. These include:

• Web Design & Electronic Press Kits (EPKs)
• Website Hosting, Domain Name Management & Website Maintenance
• Graphic Design

For more details on these services, please click here here.

The purpose of this Privacy Policy is to outline how and why HWM collects and uses Your data, how Your data is protected and what rights You have with regard to how You can access Your data and make requests for Your data to be deleted.

Please note that this Privacy Policy applies only to the data collected directly by HWM. For how Third Parties collect and process Your data, please see section 09 entitled “THIRD PARTY SERVICES: THEIR COOKIES & PRIVACY POLICIES” below.

HWM has made every effort to provide a clear and easy-to-understand Privacy Policy. Please feel free to get in touch (see the “Contact” section below) if You believe there are any errors. Please allow HWM up to 90 days to make any necessary amendments/adjustments.

Your privacy is taken very seriously. HWM will never sell Your data to any Third Parties and only collects data that is absolutely necessary and is knowingly given by the User/Client.

HWM collects the following data:

• Name(s)
• Band/artist name(s)
• Social media profile links
• Email address(s)
• Browser type
• Operating system
• IP Address
• Consent or non-consent to the use of Cookies
• Choices made on the contact form
• Choices made on the Client onboarding form
• Choice whether to opt in or out of marketing
• Agreement to the Privacy Policy (this policy) & the Terms of Service (link to)
• Agreement to the Legal Disclaimer for the “Artist Name Here” Release EPK (Electronic Press Kit)

Please note that the browser type, operating system and IP address cannot be used to personally identify individuals.

If and when providing other band member details, You express and confirm that You have been given permission by the relevant individual(s) to do so.

The above data is collected as You:

• Interact with the Website
• Agree or disagree to the Cookie banner
• Input and submit Your choices on the contact form on this Website and on the Client onboarding form via Google Forms
• Agree to the Legal Disclaimer for the “Artist Name Here” Release EPK (Electronic Press Kit)
• Interact with HWM on social media or communicate via email or any other digital messaging platform
• By doing so, You acknowledge that You freely give the above mentioned data.

Your data is held by HWM indefinitely until it becomes no longer relevant, serves no purpose to HWM as a business or You make a request for Your data to be deleted.

The following outlines why Your data is held:

• To make contact with You/Clients in order to conduct business and/or to provide Clients with their chosen Service(s)
• To provide and improve upon marketing and promotional material (for Users who have opted in)
• For legal purposes if required or requested by law enforcement or court order
• For the resolution of a dispute, should one arise. For example, between HWM and a Client/User
• To ensure the HWM Terms of Service are followed by the User/Client
• To keep a record/proof of Your consent to the use of Cookies as is required by international privacy laws, such as GDPR (for more information, please click - here)

HWM has a legally legitimate interest in the above points in order to operate effectively as a business and to comply with privacy laws.

Your data is stored securely in a submissions log only accessible to HWM. This data is stored on HWM’s hosting account and its subsequent server provided by Krystal Hosting LTD.

Security is taken very seriously and HWM has taken every necessary and reasonable measure and precaution to ensure the highest level of security with regard to this Website and all associated data.

Should any data losses or breaches occur, HWM will notify the affected Parties as soon as possible and work to assist any affected Parties in order to protect their data.

You have the right to request, at any time, for Your data to be deleted. You can do so by contacting HWM - please see the “Contact” section of this Privacy Policy below.

Please allow up to 30 days time to process the deletion of Your data. Once deleted, You will be notified via the email address You (would) have provided.

You have the right to exercise, at any time, the rights to:

• Access Your data held by HWM
• To amend/correct Your data held by HWM
• To have Your data held by HWM deleted

You can do so by contacting HWM - please see the “Contact” section of this Privacy Policy below.

Please allow up to 30 days time for HWM to process Your data request. Once processed, You will be notified via the email address You have provided.

HWM is present on Facebook, Instagram and X (formerly known as Twitter).

When You contact or interact with HWM on social media, HWM may use Your data, input and interactions (likes, shares, comments and the content of Your message(s), whether publicly available or provided via digital message) to answer any business related queries and to provide its business and Service(s) to You as a Client on the bases of Your consent and HWM’s legitimate interest.

You can request for HWM to delete any previously sent message(s), posts or comments on any HWM social media profile by contacting HWM - please see the “Contact” section of this Privacy Policy below.

You can review and adjust Your privacy settings for each social media platform within Your own account. For helpful guides on how to do so, please see the following:

Please note: these links are here for reference and HWM is not accountable nor responsible for the content found within.

• Facebook - Facebook
• Instagram - Instagram
• X - X (Twitter)

For more details on each respective social media platform’s privacy policy, please see the following links:

• Facebook - Facebook
• Instagram - Instagram
• X - X (Twitter)

As stated in the “Definitions” section above, Cookies are small text files added to Your device when a website is visited. They are used in order to allow websites to function properly. They do not harm Your device nor do they contain any viruses and are a completely normal part of any websites’ core functionality. For more information, please click here here.

This Website uses both essential and non-essential cookies. Essential cookies are First Party cookies and are placed to enable proper Website functionality. Non-Essential cookies are placed by Third Parties to allow for extra functionality and interactive features, such as music player widgets or video players.

To distinguish between First Party and Third Party cookies, please see the [COOKIES USED ON THIS WEBSITE] list below - First Party cookies are placed by the domain heathenwolfmedia.com and Third Party cookies are placed by all other domains.

Please note that some cookies are placed only after interacting with certain features of this Website. To see what cookies have been placed on Your browser, please see the following guides:

• For Safari
• For  Chrome

For more information on the Third Party cookies placed on this Website, please see the heading ‘THIRD PARTY SERVICES: THEIR COOKIES & PRIVACY POLICES’ found below on this page.

You can block and delete cookies on Your browser or device by adjusting Your browser/device settings. Please see below for how to do so:

• Deleting cookies on Safari
• Deleting cookies on Chrome

Please note that blocking cookies can impact this Website’s functionality and may cause some features to not work properly.

HWM uses Third Party services on this Website and as a part of its business operation in order to provide additional features and functionality and also to provide Clients with an effective and professional Service. These features and services include:

• Video player(s)
• Music player(s)
• Upcoming gigs/live shows widget
• Anti-Spam technology
• File sharing platform
• Client onboarding form
• E-Signature platform
• Payment processing for Clients
• Domain names and website hosting

The Third Parties used by HWM (and what they provide) are:

• YouTube (videos)
• Spotify (music players)
• Bandcamp (music players)
• Bandsintown (gigs widget)
• Google (reCAPTCHA - anti-spam technology)
• Google Drive (file sharing)
• Google Forms (client onboarding)
• Smallpdf (for e-signatures/contract signing)
• Stripe (to process Client payments)
• Krystal (domain names and website hosting)

These Third Parties may process Your data and may use tracking technologies. HWM has no control, responsibility and cannot be held liable for any of these Third Parties or how they operate with regard to their own privacy and cookie polices.

For more information on these Third Parties and how they process data, please see the below links:

• YouTube
• Google
• Spotify
• Bandcamp
• Bandsintown
• Smallpdf
• Stripe
• Krystal

Users should be aware that no data transmission over the internet can be guaranteed as completely secure. HWM does not warrant the security of any information or data You transmit to HWM over the internet and although HWM has made every effort to ensure data is secure and protected, You do so at your own risk.

This Privacy Policy is subject to future change (without notice) to ensure up-to-date and best practices in regard to User privacy and data protection.

This Website and its Services are not intended for individuals under the age of 18. If any data is found to have been submitted to this Site by any individual under the age of 18, that data will be deleted.

If You feel Your data has been mishandled in any way, HWM would urge You to make contact directly with HWM in the first instance so that We may come to a swift resolution, otherwise You can contact the Information Commissioner’s Office (ICO) who are the relevant authority in the UK for matters of data/privacy.

The ICO
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

www.ico.org.uk

Heathen Wolf Media
124 City Road
London
EC1V 2NX

hello@heathenwolmedia.com

https://heathenwolfmedia.com

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Thank you,

Heathen Wolf Media